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GMIT Students' Union together with its Clubs & Societies Department (GMITSU Life) are committed to protecting your privacy and to be transparent about what information we hold. We understand our obligations to you to help you understand how and why we process your personal data.
This privacy notice sets out the basis by which we collect, use and disclose the personal data of our Clubs & Society members, as well as your rights in respect of such personal data.
We may update this privacy notice from time to time. The version available online will always be the most up to date current version and your notifications will be through the webpage.
You will have provided all of the information we hold, when you complete our GMITSU Life on-line Club/Society membership account form, as the preparatory step to join the Club and/or Society of your choice.
If you choose not to provide that personal data when requested, we will not be able to permit your membership of any Club or Society.
When you visit our website, we automatically collect certain information about your device, including information about your web browser, operating system, IP address, time zone, and some of the cookies installed on your device. Additionally, as you browse our website, we collect information about the individual web pages or content that you view, what websites or search terms referred you to our website, and information about how you interact with our website.
When setting up a Clubs & Society GMITSU Life account, we will collect and gather the following categories of personal data,
Identity data; Name, Home Country, Date of Birth, Gender
Contact details; Telephone number(s), Address, E-mail Address
In Case of Emergency Details; Name, Relationship, Telephone number
Education/Employment Details; Student/Staff Status, Student ID Number, Course/Department, Year of Study
Medical Data; On line tick Box, GP's Letter of referral
The legal basis upon which we hold personal data is the following:
We will use our best endeavours to guarantee that all Personal Data that you have submitted to us is maintained and up to date. However, it is your responsibility to inform us of any changes to your Personal Data to ensure that it is up to date.
If you are a Club or Society committee member, we may also pass information to you directly to assist with the promotion and development of your particular Club or Society i.e. offers/discounts/sponsorship from Hotels, Entertainments, Travel providers. We will not share your personal data with these providers.
You have the following rights;
Right to be informed
This Privacy notice provides the information you are entitled to receive on how your data is collected, stored and processed. In a clear and accessible way.
Right of Access
Please contact us if you would like to request access to a copy of your data in electronic form There is no charge for us providing you with this data and it will usually be provided within one month of the request. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse your request in these circumstances. We may need specific information from you to help us confirm your identity and ensure your right to access.
Right of correction/deletion
You may exercise your right to have your personal data erased in a number of circumstances e.g. if the data is no longer necessary in relation to the purpose for which it was created or you withdraw consent. If you have provided consent for the processing of your data, you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing, before your consent was withdrawn.
The security of your Personal Data is very important to us.
We will ensure that we have in place appropriate technical and organisational measures to prevent unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to Personal Data. We use a variety of security technologies and procedures to help protect your personal information from unauthorised access, use or disclosure.
Clubs & Societies (GMITSU Life) under the auspices of GMITSU Clubs & Socs is the controller and processor of data for the purposes of the Data Protection Act.
If you have any concerns as to how your data is processed or any complaints with regard to this policy you can contact:
GMITSU Students' Union
Galway-Mayo Institute of Technology
0X XXX XXXX
You also have a right to complain to the Data Protection Commissioner:
21 Fitzwilliam Square South
+353 578 684 800
+353 761 104 800
Or to apply for review by the Court pursuant to the Data Protection Act, 2018.